Terms and conditions for participation in Art Nordic exhibitions

Terms of agreement between the exhibitor (“Exhibitor”) and Art Nordic (“Art Nordic”) regarding participation in an Art Nordic exhibition.

1. booking and content

1.1 The Exhibitor obtains the right to a stand at the exhibition by paying the price stated on the invoice.
1.2 The price includes:

• Rental of agreed stand type and size
• 3 spots for 3x3x3 meter stand. The floorspace will have ceiling lighting installed and set up by our exhibition wall supplier to highlight each artist
• Marketing the exhibition, including on Art Nordic’s SoMe channels

1.3 Accommodation and meals are not included.

NOTE: Art Nordic reserves the right to change stand locations.

2. Cancellation and termination

2.1 The exhibitor has 14 days right of withdrawal from the date of payment.
2.2 Cancellation must be made in writing and confirmed by Art Nordic to be valid.
2.3 After the withdrawal period, the participation fee will not be refunded.

3. Cancellation from Art Nordic’s side

3.1 In the event of cancellation by Art Nordic (e.g. due to force majeure or orders from authorities), 70% of the participation fee will be refunded.
3.2 In the event of a change of date, participation is automatically transferred to the new date. If the exhibitor does not wish to participate, the space can be transferred to another artist after approval from the curator. A transfer fee of DKK 5000 will be added.

4. Insurance and liability

4.1 Art Nordic and the exhibition venue disclaim any liability for works during transportation and during the exhibition itself.
4.2 Exhibitors are encouraged to take out their own transport and exhibition insurance for works, stand and equipment.

5. Installation and dismantling

5.1 Set-up and dismantling times are stated under “Exhibitor Information” at art-nordic.dk.
5.2 All exhibitors are obliged to follow these time frames.
5.3 It is not permitted to start packing before the official end time of the exhibition.
5.4 A fine of DKK 4,000 + VAT will be charged for violation of this rule.
5.5 The stand must be returned in the same condition as it was received. It is not allowed to leave cardboard boxes, plastic or other waste. A fine of DKK 2,000 + VAT will be charged for violation of this rule.

6. Staffing and presence

6.1 The exhibitor is obliged to staff his stand during the entire exhibition period.
6.2 In case of repeated absence or significant violations of the rules, Art Nordic reserves the right to refuse future participation.

7. Marketing and rights

7.1 By booking a stand, the Exhibitor grants Art Nordic the right to use images of the works in connection with the marketing of the exhibition – before, during and after the exhibition.
7.2 The copyright to the works remains with the Exhibitor

8. Disputes and choice of law

8.1 The agreement is subject to Danish law.
8.2 Any disputes shall be resolved amicably. Otherwise, the matter shall be settled by Danish courts.

9. GDPR and Privacy Policy

9.1 Art Nordic collects and processes necessary contact information and payment data in accordance with applicable data protection legislation.
9.2 The Exhibitor accepts Art Nordic’s privacy policy when booking a stand.